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Conditions and procedure for recruitment


Prerequisites, terms andthe date of commencement and termination of enrolment for studies at the Opole University of Technology for the academic year 2018/2019

Chapter I
General principles

§1. The prerequisites and terms of enrolment concern admissions to uniform MA/ MSc studies, first and second cycle studies conducted in both full-time and part-time mode (Appendix 1).

§2. Opole University of Technology also conducts third degree (doctoral) and post graduate studies. The admission conditions for these studies are stipulated in separate provisions.

§3. Opole University of Technology enrolls candidates for uniform Master's studies, first-cycle and second-cycle studies within the planned admissions capacity set for particular fields, levels and forms of studies.

§4. The exemption prerogatives for laureates and finalists of Olympiads are laid out in a separate document. 

§5. Decisions regarding the admission of candidates for studies are made by the appropriate Admissions Committees.

§6. Special needs of disabled candidates will be taken into account during the enrollment process. Candidates who would like to get help during entrance examinations or the admission process will be able to contact the Rector's Plenipotentiary for Disabled Persons at the Opole University of Technology.

§7. Taking up studies in the full-time and part-time mode depends on the signing of the agreement between the University and the person admitted to the studies.

§8. Enrolment can be undertaken both in winter and summer semester.

Chapter 2
Formal requirements

§9. The enrolment procedure is a two-step process.

§10.1. During the first stage the candidate is required to make an online registration through the Online Registration System for studies at the Opole University of Technology (henceforth: IRK – Internetowa Rejestracja Kandydatów) – in accordance with the enrolment schedule referred to in § 31 of this document. The registration is binding after the candidate:

  1. has entered all the required data;
  2. has chosen a study program;
  3. has credited an admission fee on the Opole University of Technology’s account indicated by the IRK system. The fee must be credited by the time limit determined in the enrolment schedule.

2. The candidate bears all the consequences – including receiving study application (admission) rejection – for having:

  1. incorrectly registered in the IRK system,
  2. incorrectly filled in (the) internet form’s boxes,
  3. failed to fill them in at all
  4. provided false data (information).

3. After the completion of the enrolment process the Admissions Committee publishes the results of the qualification on individual candidates’ accounts in the IRK system.

§11.1 In the second stage the candidate qualified to MA/MSc studies and the first cycle studies provides on the scheduled date and at the scheduled place the following documents:

1. A completed application form for admission for studies at the Opole University of Technology, with the original signature of the candidate, printed from the Online Registration System (IRK)

2. A photocopy of the certificate of results of Secondary Education Final Examination Certificate [A.K.A. Matura exam, henceforth referred to as ‘Matura’] (together with a supplement and the original translation into Polish made by a Polish sworn translator or a translation certified by a notary), certified with an apostille or legalized in compliance with the requirements stipulated in Chapter 3 of the present document (the original of the Matura exam available for inspection);

  1. a photocopy of the Secondary Education Final Examinations Certificate (A.K.A. Matura) or a general certificate of secondary education and certificates of the results of the maturity examination from particular subjects, referred to in the Act on the Education System dated 7 September 1991 (Journal of Laws from September 2016, item 1943 as amended), authenticated by the Opole University of Technology (the original of the Matura exam available for inspection),
  2. A two-sided photocopy of your identity card, authenticated by the Opole University of Technology (the original available for inspection). In the case of sending the documents by post, the photocopy is to be certified by a competent authority, having the right to issue identity cards or by a notary;
  3. A color ID photograph, solely in the electronic form (during an electronic registration, candidates are required to attach a file containing an electronic version of the photograph for the Student ID) in JPG format, size: 236 x 295 pixels, ±3 pixels, a photo made according to the guidelines for issuing Polish identity cards)
  4. A medical certificate endorsing the absence of contraindications for studying in fields: Physiotherapy and Physical Education ( this certificate should be submitted on a special form to be found in the online recruitment system (IRK).
  5. a confirmation of lack of contraindications to participation in practical activities included in the study curriculum and requiring physical activity – concerns the fields of Tourism and Recreation,
  6. A photocopy of a certificate of obtaining the title of laureate or finalist of an Olympiad [school contests in particular fields of knowledge], authenticated by the Opole University of Technology (the original available for inspection); applies to the candidate applying for admission on its basis,
  7. A photocopy of a certificate of obtaining the title of laureate or finalist of Olympiads or of competitions organized or held under the patronage of the Opole University of Technology (the original available for inspection); in the case of holding such;
  8. The original of the proof of payment of the recruitment procedures fees, paid to the account of Opole University of Technology (applies to applicants when the fee has not been booked in the IRK system in accordance with the recruitment schedule).

2. The candidate admitted for the second-cycle studies submits:

  1. A completed application form for admission for studies at the Opole University of Technology, with the original signature of the candidate, printed from the Online Registration System (IRK)
  2. A two-sided photocopy of your identity card, authenticated by the Opole University of Technology (the original available for inspection). In the case of sending the documents by post, the photocopy is to be certified by a competent authority, having the right to issue identity cards or by a notary;
  3. A photocopy of the graduation certification of the first cycle studies authenticated by the Opole University of Technology (the original of the Diploma available for inspection);
  4. A photocopy of the supplement to graduation certification [ applies to candidates who finished their studies after 2005] authenticated by the Opole University of Technology (the original available for inspection);
  5. A color ID photograph, solely in the electronic form (during an electronic registration, candidates are required to attach a file containing an electronic version of the photograph for the Student ID) in JPG format, size: 236 x 295 pixels, ±3 pixels, a photo made according to the guidelines for issuing Polish identity cards)
  6. A medical certificate endorsing the absence of contraindications for studying in fields: Physiotherapy and Physical Education ( this certificate should be submitted on a special form to be found in the online recruitment system (IRK).
  7. a confirmation of lack of contraindications to participation in practical activities included in the study curriculum and requiring physical activity – concerns the fields of Tourism and Recreation,
  8. portfolio (if applicable ),
  9. The original of the proof of payment of the recruitment procedures fees, paid to the account of Opole University of Technology (applies to applicants when the fee has not been booked in the IRK system in accordance with the recruitment schedule).

§12. The candidate pays to the indicated bank account the obligatory admission fee. The amount of the fee is determined by the rector.

§13.1. Failure to submit the documents by the candidate or the candidate's withdrawal of the documents does not give rise to claims for reimbursement for the recruitment procedure referred to in §10.1 Section 3.

2. Candidate’s failure to submit all the documents referred to in §11.1 (uniform Master's studies and first-cycle studies) or in §11.2 (second-cycle studies) is the basis for the issuing the decision not to admit the candidate for the studies.

§14. After the deadline for submitting the required set of documents, the Committee announces an alphabetical list of candidates accepted for studies. This list, as well as the ranking list, are signed by the Chairperson of the Faculty Admissions Committee.

§15. A protocol is prepared from the course of the recruitment procedure of each candidate, in which the result of the qualification procedure and the decision on admission to studies are entered. The minutes are signed by the chairperson, the secretary and members of the faculty committees.

§16. A candidate will be admitted to the enrollment procedure if s/he obtained in each of the compulsory subjects in the Matura exam a minimum of 30%

Chapter 3
Rules and criteria for admission for uniform master's studies and first-cycle studies

§17.1. The basis for admission to uniform Master's degree and first-cycle studies are the selected results of the Matura examination, based on which the recruitment indicator (R) is calculated. On its basis, ranking lists of candidates are prepared. To calculate the recruitment indicator (R), the formula [1] is assumed, in which individual components are calculated in accordance with the principles set out in §17 Section 2-9

R = wP1 + w P2 + w JO + ED + LPO        [1]

where:

w - is the weighting factor from Table 1,

P–1 - is the number of points obtained for the first subject from Table 1,

P–2 – is the number of points obtained for the second subject from Table 1,

JO - is the number of points obtained for a modern foreign language,

ED - is the number of points obtained for a passed additional examination (§20 section 1), (applies to candidates for the field of architecture),

LPO - is the number of points obtained by the laureate or finalist of the Olympiad or competition organized or sponsored by the Opole University of Technology in accordance with Table 2.

2. To determine the recruitment index (R), it is assumed that the result of the Matura examination, given in percentages, is converted into the number of points according to the rule: percentage of the score = number of points, in the case of a secondary school-leaving certificate in which the result of the Matura examination is given on a scale of 0-100 points.

3. For candidates who have a secondary school-leaving examination certificate (the so called ‘old Matura , [Pol.] stara matura), the number of points for the result of the secondary school-leaving examination is assumed on the basis of the Table 3.

4. The total number of points for the result of the Matura examination is equal to the sum of the points obtained for the basic and for the extended level.

5. The number of points obtained on the exam taken exclusively at the extended level is multiplied by 2.0.

6. In the case of the Matura examination, the value of the recruitment indicator (R) is calculated based on the result of the written part.

7. In the case when the candidate did not take on their Matura examination the subject being the basis of qualification for the first year of studies in a given field, the value of zero shall be used to calculate the recruitment indicator.

8. If the candidate has obtained two grades from the chosen subject on the secondary school-leaving exam (the Old Matura – old secondary school-leaving examination), the points corresponding to these grades are added together, whereas, when only one grade is obtained, the corresponding scores are multiplied by two.

9. Candidates who have passed the bilingual school leaving examination (Pol. matura dwujęzyczna) are credited the maximum number of points from a modern foreign language subject at an advanced level.

Table 1.
The list of weighing factors and Matura exam subjects with are the basis for qualification

 

 

Field of studies

Facultative subjects

 

Mandatory:

Foreign Language

Mathematics  or Physics  or Chemistry or Computer Science 

Polish Language *

1


Architecture

w = 2

w = 0,5

w = 0,5

2

Civil Engineering

3

Automatic Control and Robotics

4

Industrial Electronics

5

Electrotechnics

6

Power Engineering

7

Computer Engineering

8

Mechanical Engineering and Machine Contruction

9

Mechatronics

10

Industrial Information Technologies

11

Renewable Energy Technology

12

Transport

Field of Studies

Facultative subjects

 

Mandatory: Foreign Language

Mathematics  or Physics  or Chemistry or Computer Science or Biology 

Polish Language *

13

Biomedical Engineering

w = 2

w = 0,5

w = 0,5

14

Chemical and Process Engineering

15

Environmental Engineering

16

Food Technology and Human Nutrition

17

Biotechnical Systems

Field of Studies

Facultative subjects

 

Mandatory:

Foreign Language

Mathematics  or Physics  or Chemistry or Computer Science or Geography of Civics

Polish Language *

18

Security Engineering

w = 2

w = 0,5

w = 0,5

19

Logistics

20

Management and Production Engineering


Field of Studies

Facultative subjects

 

Mandatory:

Foreign Language

Mathematics  or Physics  or Chemistry or Computer Science or Geography of Civics or History

 

Polish Language *

21

Economics

w = 2

w = 0,5

w = 0,5

22

Management

Field of Studies

Facultative subjects

 

Mandatory:

Foreign Language

Physics or Geography or Civics or History

Polish Language *

23

Administration

w = 1

w = 1

w = 1

Field of Studies

Facultative subjects

 

Mandatory:

Foreign Language

Physics  or Chemistry or Biology

Polish Language *

24

Physiotherapy

w = 1

w = 1

w = 1

25

Physical Education

Field of Studies

Facultative subjects

 

Mandatory:

Foreign Language

Biology or History or Geography

Polish Language

26

Tourism and Recreation

w = 1

w = 1

w = 1

Table 2.
Number of points obtained by winners of Olympiads or of contests organized by or held under the patronage of the Opole University of Technology

Olympiad or a competition

Corresponding number of points

Winner of the first place

50

Winner of the second place

40

Winner of the third place

30

Finalist

20

Table 3.
Number of points corresponding to grades on the on the general certificate of secondary education *

Grade

Corresponding numer of points

6

100

5

85

4

70

3

50

2

30

NO GRADE

0

* Also applies to candidates with the results recorded in the four-level rating scale

§18. Candidates who:

  1. obtained the International Baccalaureate,
  2. obtained a high school diploma outside of Poland,

are accepted outside the enrollment system and submit the required documents in accordance with the enrollment schedule.

§19.1. A secondary-school leaving certificate obtained abroad must be supplemented with a certificate from a School Superintendent’s Office (based in the place of the residence of the candidate) confirming the equivalence between the Polish Matura certificate and the translation of the secondary-school leaving certificate certified by a sworn translator. This obligation does not apply to certificates obtained in countries with which Poland has signed agreements on the recognition of secondary school-leaving certificates and diplomas of graduation.

Foreign nationals who, in accordance with the Act on Higher Education, may study in Poland under the rules applicable to Polish citizens, are admitted on analogous terms, including §19.1. Foreigners who do not meet the conditions set out in the aforementioned Act are admitted on the terms specified in separate regulations.

§20 Candidates:

  1. applying for admission to the field of Architecture, are required to take an additional exam - from a freehand drawing, for which they can get a maximum of 300 points. The condition for passing the exam is to obtain at least 100 points;
  2. holding an International Baccalaureate and graduates from schools belonging to the International Baccalaureate Organizations, are accepted outside the ranking for any chosen field of study, however, for the field of Architecture, they must meet the conditions specified in §20 Section 1;
  3. with a Matura exam from before 2004, who apply for the recognition of the result of the exam in a modern foreign language on the basis of a certificate entitling them to being exempted from a secondary school or Matura exam (according to the listing by the Central Examination Board), after having submitted a photocopy of a certificate authenticated by the Opole University of Technology (the original available for inspection), receive 200 points from this subject. The number of 200 points is also awarded to candidates who were exempted from the secondary school-leaving examination or Matura examination in a foreign language and who have an entry in the secondary school-leaving certificate “exempted”
  4. graduates of bilingual classes who have obtained a secondary school-leaving certificate before 2008, in the absence of evaluation for a foreign language exam at the basic level, receive 100 points as the equivalent of the missing grade;
  5. applying for admission to the field of Physical Education (first-cycle studies) may receive additional points for sports achievements, on condition that the confirmation issued by the Polish Sports Association of a given discipline is provided, in the extent as specified in Table 4:

Table 4.
Preferential points for candidates for the field of Physical Education, first-cycle studies

Points

Sports class

150

Master of Sport of International Class (MM)

100

Master of sport (M)

50

I

25

II

§21. In case of health contraindications to undertake studies in a specific field, the candidate will not be admitted to the enrollment procedure.

§22. The decision on the admission of a candidate for a uniform Master's degree and first-cycle studies is made by the appropriate Admissions Committee by a simple majority of votes.

§23. The Opole University of Technology collects the results of the Matura examination from the National Matura Register in accordance with the provisions of the agreement of 2 July 2015 between the University of Warsaw and the Opole University of Technology.

§24.1. Candidates for a uniform Master's degree and first-cycle studies, who, as a result of their appeal against the verification result of the sum of points from the written part of the Matura exam which had been submitted to the College of Examination Arbitration, had the result of the Matura exam from the specified by the candidate in the system of electronic registration of the candidates IRK constituting the basis for enrollment increased, may, by September 30, 2018, submit an application for supplementary recruitment to the appropriate departmental admissions commission. Along with the application, a complete set of documents required from candidates for uniform master's studies and first-cycle studies should be submitted.

2. In relation to the candidates referred to in §24.1, faculty recruitment committees are obliged to take into account the verified result of the Matura exam. Admission to the first year of full-time and part-time studies takes place when the verified results submitted by the candidate meet the point criteria set by the faculty admissions commissions in the completed recruitment procedure.

3. The supplementary admission procedure referred to in §24.1 applies only to recruitment conducted for the academic year 2018/2019 and only to the field of study for admission to which the candidate previously applied.

4. In matters not covered in Chapter 3, decisions are made by faculty admission committees.

Chapter 4
Principles and qualification criteria for second-cycle studies

§25. The candidate should hold a master’s degree (MA), a bachelor's degree (BA) , an engineer (BSc/ MSc) or an equivalent degree obtained in the same or a related field of study. The list of related fields is defined by the faculty board.

§26.1. The criterion for admission to the second-cycle studies is the value of the recruitment index (R2). On its basis, ranking lists of candidates are prepared. To calculate the recruitment index (R2), the formula (2) is assumed, as well as the principles presented in §29.

R2 = P3 + P4       (2)

where:

P3 – grade from the diploma of completion of previous studies, in the same or related field.

P4 – the portfolio evaluation score (applies to candidates for the field of architecture). Maximum number of points to attain is 5.

§27. In the absence of a graduation diploma, the candidate may provide a certificate of passing the diploma exam. The original or a copy of the diploma (issued by the university) together with the supplement must be delivered in this case on the date specified by the admission board.

§28. The decision on the admission of a candidate for a uniform Master's degree and first-cycle studies is made by the appropriate Admissions Committee by a simple majority of votes.

§29. Candidates:

  1. applying for admission to the field of architecture, are required to pass a qualification interview before the faculty admission committee for second degree studies which is appointed by the dean of the faculty. During the interview they show their portfolio covering project achievements from the first degree studies and obtain points
  2. a prerequisite for admission to a second-cycle program (architecture) is to obtain a portfolio result at least 2 pkt.

§30. In matters not covered in Chapter4, decisions are made by faculty admission committees.

Chapter 5
Admission application timeline

§31. Admission for the winter semester including electronical application procedure will start on June 1, 2018 and will end on September 30, 2018.

§32. Admission for the winter semester including electronical application procedure will start on 15 January 2019 and will end 22 March 2019.

§33. Application procedure and application period will be made public by 31 March 2018.

Chapter 6
Additional information

§34.1. Ranking lists of candidates are drawn up on the basis of the recruitment indicator in the order from its highest to its lowest value.

2. Candidates are admitted to studies according to the order of the ranking list. The number of acceptances corresponds to the planned admission size.

3. If a larger number of candidates have reached the value of the recruitment index equal to the planned size of admissions, then all of them are admitted.

§35. The deadline for submitting appeals from the recruitment results expires after 14 days from the date of receipt of the decision not to admit to university. The basis for the appeal may only be the indication of a breach of terms and conditions of admissions for studies.

§36. The University’s Admissions Committee is obliged to consider the appeal within a specified time schedule of its work.

§37. Admission to full-time studies of candidates with a secondary school-leaving examination obtained outside of Poland follows the general admission schedule, taking into account the threshold value of the recruitment index, the value of which is determined by the score of the last accepted candidate on the list.

§38. Relevant admissions committees may accept subsequent candidates from the ranking list, if the planned amount of admissions is not met, within 14 days from the commencement of classes or if the admission procedure ended after the commencement of classes, within 14 days from the end of admissions.

§39. University Admissions Committee supervises the compliance with the provisions of Admissions procedure adopted pursuant to this document.

In situations not provided for in these admissions rules, the decision is made by the university admissions committee 

AnnexI. Fields of studies open for admission applications for the academic year 2018/2019

Lp.

Field

Full-time studies

Part-time studies

1st cycle

2nd cycle

1st cycle

2nd cycle

1

Administration

+

 

+

 

2

Architecture

+

+

 

 

3

Automatic Control and Robotics

+

+

+

+

4

Civil Engineering

+

+

+

+

5

Economics

+

+

+

+

6

Industrial Electronics

+

 

 

 

7

Electrotechnics

+

+

+

+

8

Power Engineering

+

 

+

 

9

Physiotherapy

+*

+

+*

+

10

Computer Engineering

+

+

+

+

11

Biomedical Engineering

+

 

 

 

12

Safety Engineering

+

 

+

 

13

Chemical and Process Engineering

+

 

+

 

14

Environmental Engineering

+

+

+

+

15

Logistics

+

+

+

+

16

Mechanical Engineering and Machine Contruction

+

+

+

+

17

Mechatronics

+

+

+

 

18

Industrial Information Technologies

+

 

 

 

19

Biotechnical Systems

+

 

 

 

20

Food Technology and Human Nutrition

+

 

+

 

21

Renewable Energy Technology

+

+

 

 

22

Transport

+

 

+

 

23

Tourism and Recreation

+

+

+

+

24

Physical Education

+

+

+

+

25

Management

+

+

+

+

26

Management and Production Engineering

+

+

+

+

* uniform master's studies, 5-year studies and professional practice, as an integral part of the study program. The graduate obtains a master's degree without the right to practice. Completing the studies entitles the graduate to take the National Physiotherapy Exam (Państwowy Egzamin Fizjioterapeutyczny- PEF). Only obtaining the positive result of the exam gives the right to exercise the profession.